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September 02, 2014
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4.1    In writing
For the purposes of these Rules, any communication (including any notice, notification, statement, request, proposal, document submission, order or direction) shall be in writing except for oral communications during hearing(s) and meeting(s) convened by the Tribunal.

4.2    Means of communications
Such written communication may be made by hand, registered post, courier, fax, email or any other means of communication that provides arecord of its delivery.

4.3    Delivery and receipt
A communication is deemed to have been received if it is delivered to the addressee or her/his representative:
     a-    Personally or at her/his designated address;
     b-    In the absence of (a-), at her/his habitual residence or current place of
            business or mailing address;
     c-    If by electronic means,atthe email address or fax number of the
            addressee or her/his representative; or
     d-    Ifnone of addresses specified in (a-) to (c-) can be found after making
            reasonable inquiry, then at her/his lastknown residence or last known
            place of business or mailing address.

The communication is deemed to have been received on the day it is so delivered. For this purpose, the date shall be determined according to the local time at the place of receipt.

4.4    Simultaneous copies
When a party sends a communication (including, but not limited to, the Notice of Arbitration, Notice of Response, submissions, statements, requests, and objections) to:
     a-    the General Secretariat, she/he shall simultaneously send a copy to the
            other party and, if constituted, to the Tribunal.
     b-    the Tribunal, she/he shall simultaneously send a copy to the other party
            and to the General Secretariat.

A party shall, if so requested by the General Secretariator the Tribunal, show that she/he has complied with the first paragraph of this Rule4.4(Simultaneous copies).
In case of a multiple-memberTribunal, any communication to the Tribunal must be sent to each of the arbitrators.
When the General Secretariat sends a communication to 1(one) party, it shall simultaneously send a copy to the other party and, if constituted, to the Tribunal. When the Tribunal sends a communication to 1 (one) party, it shall simultaneously send a copy to the other party and to the General Secretariat.

4.5    No ex parte communication
No party or anyone acting on its behalf shall have any ex parte communication relating to the case with any arbitrator or with any candidate for appointment as party-appointed arbitrator, except:

     a-    to advise the arbitrator or candidate of the general nature of the
            controversy and of the anticipated arbitration proceedings;
     b-    to discuss the arbitrator or candidate’s qualifications, availability or
            independence in relation to the parties;or
     c-    to discuss the suitability of the arbitrator or candidate for selection
            as a presiding arbitrator where the parties or party-appointed
            arbitrators are to participate in that selection.

No party or anyone acting on its behalf shall have any ex parte communication relating to the case with any candidate for presiding arbitrator.
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